Annual Reports

1. Initial consultation

The initial consultation is an information-gathering exercise which sees a representative of Graphic Media meeting with the client to gain an understanding of their organisation and its market and also to discuss the content and themes to be included in the report.

2. Finalisation of content structure

Before commencement of development, it is imperative that we have in hand the final, approved 'layout' or 'structure' of the content. This would entail the number of pages, use of images and colour (1, 2, 3 or 4 colour) and general design theme.

3. Solutions presentation

Upon giving consideration to your requirements, we will respond with a proposed design and layout 'solution' accompanied by a cost estimate. This will be detailed on a 'commencement agreement' form.

4. Authorisation to commence

When you are satisfied to proceed with the project, we will require your signed authorisation to commence - Sign the commencement agreement and fax it back to us.

5. Supply of content

With a final, agreed layout and theme for the report, you must now supply all necessary content, including images, text, graphs, logos and colour schemes. Text should be supplied in the form of a Word document, complete with content page and all subsequent text/pages. Bookmarks should indicate placement of any photographs/images. Photographs/images to be supplied as high resolution JPEG's and logos to be supplied as Illustrator EPS files. *Scanning of images may incur an extra cost.

6. Development and approval of artwork

The first stage in development is to establish the 'look & feel' over the first couple of pages - that is, to produce and gain approval of the visual components that will 'set the scene' for the rest of the report - before entering the final content. As reports can be quite substantial in length, it is imperative that this is approved before proceeding further. You will be supplied a couple of pages for your approval.

7. Construction of report

With approval of the 'look & feel', we will now proceed to develop the rest of the report, entering the content as we go.

8. Proofing

With the report complete with all content, we will now present it to you for proofing and approval. *Note that it is too late at this stage to revise the overall 'look & feel' of the report - it is imperative that the artwork was approved at the very early stages (as mentioned above). Of course, minor tweaks are acceptable, but this stage is essentially one of 'technical refinement' only.

9. Printing and final approval

Graphic Media is able to take care of all your printing needs - we will provide a printing quote for your consideration. The printer will produce a full-colour hard-copy proof, which you must check over carefully and sign-off as your final approval.

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